Organization: DRC – Danish Refugee Council
Location: Port Sudan
Grade: Administrative support – Administrative Services and Support – Generally no need for Higher Education
Occupational Groups:
Administrative support
Logistics
Supply Chain
Closing Date: 2024-05-27
Job Title: Supply Chain Assistant
Duty Station: Port Sudan
DRC Sudan
DRC has been present in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Madani, White Nile and Port Sudan. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.
About the job
Overall purpose of the role:
Provides administrative and procurement support according to needs, ensuring the timely execution of procurements, payments and any other issue related to procurements.
Responsibilities and Tasks
Responsibilities:
Key Responsibilities:
Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services.
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination.
Contribute to ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
Facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
Correctly apply ERP supply chain processes
Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
Maintain an updated suppliers registration record accompanied with all necessary documentation as per DRC regulations.
Minimum Qualification, Skills and Experience Required:
Experience and technical competencies: (include years of experience)
Minimum 2 year of relevant work experience and in-depth knowledge of the context (local market) in Red Sea
• Experience in administrative tasks, including filing systems.
• Excellent IT skills, experience in operating an ERP supply chain system will be consider an advantage
• Experience with standard procurement procedures and documentation.
• Advanced English proficiency
• Fluency in local language
Education background: (include certificates, licenses etc.)
Languages: (indicate fluency level)
include certificates, licenses etc.)
Fluency in Arabic
Advanced in English
Diploma or equivalent professional qualification
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
We offer
Contract length: 6 months
Level: Non- manager
Salary range: 826-932 USD
Location: Port Sudan
Expected Start date: As soon as possible
Note: Female candidates are highly encouraged to apply:
Application process:
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.